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Posted: Tuesday, December 12, 2017 9:20 AM

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Responsible for production and coordination of work flowing through the Office of the Dean at the Cranford campus, including faculty and student concerns, personnel actions, collective bargaining matters, academic information, and curriculum matters. Also provides support for President and Vice President for Academic Affairs when needed. Performs responsible, complex secretarial duties which are frequently of a confidential nature in direct support of the Dean. Deals directly with internal and external constituencies, including faculty, administrators, students and staff. Minimal supervision given for either routine duties or assigned projects. Assignments are governed by general directions with a wide latitude in the manner and method of achieving desired results. Performs other related duties as may be assigned.

Characteristics, Duties, and Responsibilities
• Act as the office manager for the Deans Office and its functions.
• Coordinate and provide secretarial and other administrative support services for the Dean including, but not limited to, the following tasks:
o Coordinate the production and dissemination of written information from the Dean to various college constituencies.
o Coordinate calendar of the Dean, including setting up appointments, coordinating meetings, and conference calls.
o Handles routine problems or coordinates appropriate responses with key members of the President’s leadership team and their staff.
o Provide general secretarial services for the Dean including typing and disseminating letters, memos, requisitions, reports, and other miscellaneous correspondence.
o Coordinates work flow through the office of the Dean.
• Serve as liaison among Deans office, other Divisions, and outside agencies
• Manage the flow of all clerical work within the office to meet deadlines and assign and supervise the work of student workers in Deans Office.
• Establish and maintain up-to-date filing and record keeping systems.
• Participate in preparation of special reports and projects with the Dean and/or key members of the President’s leadership team and their staff.
• Update plans, policies, and procedures documents as required.
• Hire and supervise student workers.
• Perform related duties as assigned.

Education Requirements
Associates Degree required.

Experience
3 years of experience in office management requiring high volume work production.

Competencies and Skills Required
• Curiosity
• Quick study
• Expertise with Microsoft Office Suite products (Excel, Word, PowerPoint, Outlook).
• Understanding of and commitment to the mission of a comprehensive community college.
• Commitment to student success
• Ability to handle confidential information with discretion.
• Ability to work independently and initiate, plan, organize, and follow through on high level administrative and secretarial tasks.
• Ability to prioritize and meet deadlines.
• Ability to manage multiple tasks concurrently.
• Ability to maintain complex filing systems.
• Ability to communicate effectively both in writing and orally.
• Ability to deal tactfully and courteously with faculty, students, staff, and public.
• Ability to develop and maintain essential work relationships with staff and internal and external constituencies.

Physical Demands and Work Environment
• This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
• No or very limited exposure to physical risk.
• Some travel required.

Additional Information
Union County College does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.

Union County College is an EEO / AAP Employer/Protected Veteran/Disabled
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Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.

• Location: Central Jersey, Cranford

• Post ID: 50304372 centraljersey
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